How MS Office Suite is Proving Helping Hands in Work Environments? Email services have become a prerequisite for every individual specially within an office environment. Many of us have a love-hate relationship with e-mail client, but there is no doubt that these are necessary tools either we access our messages via a Web-based interface or use a desktop e-mail client. These are the necessary tools when the burden of the e-mail is onslaught. There are many email clients, but in Microsoft Outlook is the one that is often used in corporate circles. There are many reasons that make it the first choice of the users. With every update, Microsoft has made it a better version which turns out to be smarter, easier to navigate, and perform lots of functions.
So here are few reasons that make it one of the best choices for corporate environment:
- Outlook plays well together with Microsoft Exchange
Outlook is a no-brainer if your e-mail server runs Microsoft Exchange as they go hand in hand. It seems that both programs are meant for each other. Their connectedness doesn’t require IT involvement and users need to know nothing to connect. Using the Microsoft Exchange, client configuration and switching computers is easy with just firing up Outlook, entering e-mail address, and let the Outlook and Exchange commune.
- Outlook coordinates well with Active Directory.
As Active Directory’s authentication extends to Exchange so users don’t need to a separate logon because Active Directory credentials are passed to the Exchange and using the same authentication users can log on to a computer, and start Outlook.
- Outlook concatenate well with many Applications and Devices
If you have any sort of PDA or smartphone, you can sync it with Outlook. There are many third-party applications as well that talk to Outlook to provide more convenience to users for communicating with each other.
- It is easy to organize your assets with Outlook
Most of the e-mail clients offer some rules to sort and manage e-mail, but Outlook does it beyond. This application allows its users to sort messages into folders, or redirect or forward them as per the chosen criteria. And, you also have an option to send different automatic Out of Office (OOO) messages to not only internal, but external addresses also.
If you need to follow up on a message, Outlook offers flags of different colors that can be tied to messages to follow up them or to remind you about a friendly nag. A shortcut folder called “Follow Up” collects links to all flagged messages and locate them.
- Outlook works well with SharePoint
To build and manage websites, intranets and workspaces, Microsoft offers a collaborative tool called SharePoint. But then Microsoft realizes that users hardly have time to log on to another server examine shared documents or to check forum discussions. So to simplify users job, they connect the changes with Outlook. Now users can opt to receive notifications of changed or new content in their Outlook e-mail and they can apply the same by clicking and going through to the SharePoint site.
- Outlook step up workflow
Outlook integration has reduced the work pressure because Outlook is not just an emailing tool. Its users can send instant messages to each other, perform online voting for deciding any place for meeting and lunch, etc.
- Outlook has user friendly interface
Outlook has a familiar interface and cutting down on the learning curve. Though it has a ton of functionality to discover, but basics are relatively intuitive and simple.
- Calendar, Tasks, etc. are integrated with Outlook
Outlook includes many useful programs and events including calendar, task listaddress book, and virtual sticky notes. All features and programs are integrated; and one can create an appointment or a task or a note just by dragging and dropping an e-mail message. Tasks may be performed or assigned with one or few clicks and in a way Outlook has become a business in a box for a small corporates and enterprise.
- Outlook is secure enough
You may not believe it as Microsoft has not a pretty good reputation on the security front, but Outlook has good security. In particular, the latest version has good junk mail filtering if you keep it up-to-date, blocks external content such as downloaded images and data from foreign sites, and web bugs, prevents the execution of ActiveX applets, and disallows executable attachments by default. But if you like, you can bypass the security, but then it has to be a conscious choice.
- Outlook is one-stop e-mail
In Outlook, users are not limited to a single account. Using different protocols (including POP3 and IMAP), several account scan feed into the same set of folders, and managed with just one set of rules. Or, you choose, you can arrange them in separate folders by account.
Outlook’s advantage lies in its native support for Exchange in comparison to other e-mail clients that allow integrating multiple accounts. Plus, when it comes to picking the right tool for the job, primarily e-mail, Outlook is secure, robust, and versatile.